Community Commitment (Revised October 2021)

Athena Pandemic Protocols
2021-2022 School Year
Revised October 26, 2021

This is our most recent Community Commitment. We will continue to revise our protocols as needed and able, and will provide written notice of any changes that are made.

Our world’s current culture of caution dictates now more than ever that it is imperative we work together as a community. Whether we are ON or OFF campus, we are counting on everyone in our community to be mindful of their choices and adhere to the guidelines established by the Centers for Disease Control and Austin Public Health.

Each classroom’s community is a delicate ecosystem unto itself, and yet part of the greater whole of Athena. We ask that as you read the following, you keep in mind all the human beings your choices are now affecting.

We ask that you help us keep our community safe and healthy by committing to the following:

Prior to Your First Day of School

Whether or not your child is at home with you, traveling, or enrolled in a camp, we ask that you be mindful of following all CDC guidelines beginning at least seven days prior to when school starts. If you are unable to adhere to these guidelines, we ask that your child quarantine for seven days prior to starting school at Athena, with a COVID test on or after day five.

Mask Wearing for Students

All children in our Primary Program are required to wear masks when inside during their work time. They will not be required to wear masks while napping or outside. Primary students should bring a clean mask to school everyday (or five on Mondays) that will be sent home for washing on Fridays. We are currently following the guidelines of the CDC and the American Academy of Pediatrics. Click HERE to read an article from AAP about children wearing masks. Click HERE to read an article with some great suggestions of what you can do at home to normalize mask wearing for your child. 

The protocol in a nutshell:
  • All Primary children need to bring a clean mask to school every day (or five on Mondays);
  • All Primary children must wear masks while inside during work time;
  • Children do not have to wear masks while working in the outdoor classroom (they rotate work time between the indoor and outdoor classrooms), playing on the playground, exercising, or napping;
  • The guides continue to conduct lessons around masks, why we wear them, and why they are important to keep ourselves, our friends, and our family members safe;
  • The guides will conduct frequent check-ins with their students;
  • Masks for children are optional during drop-off and pick-up;
  • If we notice your child’s mask does not fit properly, we will provide one that does;
  • Tots children are not required to wear masks.

Mask resources, Athena student-approved: Martex Health, Bailey Blue, Happy Masks

Temperature and Health Checks at Home
Before school each morning, check your child’s temperature and symptoms. 
  • If your child has a temperature greater than 100° F or two or more of the following symptoms: cough, sore throat, shortness of breath, runny nose or congestion, fatigue, chills, muscle aches, loss of smell or taste, vomiting, diarrhea, or rash, please notify the front office at (512) 494-6237 and do not come to school until they have received a negative PCR test result.
    • All symptomatic individuals, regardless of vaccination status, need to get a negative at-home, rapid, or PCR test result before the child(ren) in their household can return to school. If the symptomatic individual has a fever or two or more symptoms, they need to get a negative PCR test result.
  • If you, your child, or someone in your family has been in contact with, or has been diagnosed with COVID-19, please notify a member of our administrative team and do not come to school until we have made a plan with you.
  • Please ensure that your child is up-to-date with all vaccines, including for the flu.
  • Review proper hand washing techniques with your child and practice these at home (20 seconds with soap).
  • Make sure Athena has up-to-date information about emergency contacts and who is authorized to pick up your child from school if they become sick.

Symptoms at School and Exposure
A student presenting with COVID-19 symptoms while at school will be sent to the front office while they await pick up by an authorized adult.
  • We ask that you arrive within 30 minutes of notification that your child needs to be picked up.
  • Anyone with a fever (100°F and greater) must not return to school until they are fever free without the aid of medication for 24 hours and have proof of a negative PCR test.
  • Any staff member or student who tests positive for COVID-19 is required to notify the school immediately and quarantine for 10 days from the date symptoms developed or the date they tested positive. We will report all cases to the Austin Public Health Department. They, along with our Public Health Consultant, Sera Bonds, will advise on who is considered a close contact and how long the classroom may need to be closed. In the event that we have to close a classroom for a period of time, we will provide virtual content for that classroom for that period of time. 
  • Any student who has been exposed to COVID-19 will be required to quarantine for 10 days without testing, or seven days with a PCR test taken on day five or later. If the exposure occurred in the classroom, the duration of their quarantine and need for testing may change, depending on the guidance provided by Athena and our Public Health Consultant, Sera Bonds, specific to the situation.
  • If a child could not attend school due to an illness with COVID-related symptoms, a negative COVID test result is required for re-admittance to Athena.

Suggestions for Talking about Risk and Consent 

We are all learning new skills in initiating and being responsive to conversations about safety, risk, and consent. It is ideal that we enter into these sensitive conversations from a place of informed consent and equity. Ideally we recognize that everyone has lived a life and incurred injury and betrayal regarding consent and informed consent. We will each come to these conversations with a different set of expectations and the more transparent we can be about this from the beginning the more likely we are to arrive at a place of mutual understanding. Start from a place of genuine curiosity, perhaps even a checklist of what you need to discuss to keep you on task, and remember to listen carefully as you speak.

Behavior Away from Campus (Children and Adults)
  • Always adhere to and practice the CDC guidelines for healthy habits 
  • Regardless of vaccination status, properly wear a face covering when around others in public
  • Wash hands often 
  • If eating at restaurants, do your best to eat outside
  • Clean and disinfect often
  • Do not touch your face with unwashed hands
  • Monitor your own health daily
  • Regardless of vaccination status, adhere to social distancing recommendations of staying a minimum of six feet apart from people that do not live with you


Anytime you travel you take on a bit of unknown risk. If you spend time where you are going with people outside of those you live with, and you are not outside, or not wearing masks or staying six feet apart, then unvaccinated Athena students going on the trip need to quarantine for 10 days without testing or five days with a negative test result (test must occur on day five) before returning to school. Fully vaccinated adults need to get a Covid test three to five days after returning from the trip and report the findings to the administrative team. Highlights on travel guidelines: 
  • All travel has inherent risks.
  • All non-essential travel is discouraged (but we understand using your “risk bank” during school holiday closures).
  • Traveling by car can provide greater control over your risk than flying.
  • Staying in places with individual, single unit ventilation is key, like a private house, rather than a hotel or apartment building. 
  • If your family will be traveling by plane anytime, unvaccinated Athena students going on the trip need to quarantine for 10 days without testing or five days with a negative test result (test must occur on day five) before returning to school.
  • If you will be traveling by car, staying at a vacation rental, practicing the CDC guidelines for protecting yourself, and not gathering in groups, we feel comfortable for you to return to school without a period of quarantine. If you are staying with family and gathering in groups where you are unable to socially distance, unvaccinated Athena students going on the trip need to quarantine for 10 days without testing or five days with a negative test result (test must occur on day five) before returning to school.

Defining Quarantine 

Quarantine means isolation from others and only leaving the house for essential needs. It also means that when you are around anyone not living with you, you are outside and either masked or more than six feet apart. It is essential that everyone involved agrees to the rules of engagement and conditions of quarantine, risk, and informed consent as we try to keep each other safe. Parents, guides, cleaning staff, everyone who sets foot on campus needs to agree to maintaining the agreed upon practices for quarantine and risk management. 

Extracurriculars and Camps 

If your child is enrolled in a group care setting throughout the year, we request that the group care is adhering to the guidelines set forth by the CDC and HHS.

Babysitters and Nannies

If your babysitter or nanny is unvaccinated, we strongly recommend that you ask them to wear a mask properly at all times while around your children, and ask them to plan as much of their time outside as possible. 

Birthday Parties

While children remain ineligible to be vaccinated, we recommend that if you gather away from school it be outdoors, like in a park, with no more than a couple of families at a time. We recommend hosting an outdoor birthday party with just a few families where the expectations and guidelines for safety are very clear and communicated up front (i.e. adults are wearing masks, parameters for social distancing, and a plan for restroom use), and the total group size does not exceed 10 people. 


In optimal settings, smaller gatherings are much more preferred during this time of airborne transmission of the virus. Setting up a playdate with one other family at a time has the potential to create minimal risk while also allowing for a layer of normalcy and intimacy. When considering setting up playdates with another family, we recommend: 
  • Invite your playdate companions into a dialogue around behavior to set up consensual agreements regarding mitigation of risk, before getting together. 
  • Set the tone for what all parties involved feel comfortable with, such as location, masks or no masks on the children, sharing of food and spaces, prior to the first playdate and make plans to continue to connect regarding any periodic changes that occur.
  • When discussing plans, define how each of your families are handling things such as school, travel plans, playdates with other families, work life during the pandemic, etc.
  • Enjoy playgrounds and swimming pools (the chlorine is a good protectant from the virus), and wear masks when not distanced. 

Our protocols are subject to change regularly as we learn more about the virus, the variants, and how they impact our community. We commit to continue to improve or modify our protocols in order to protect you, your children, our teachers, and our staff. We commit to continue to work very closely with our medical and public health advisors, and to practice honesty and transparency in our communication with you. We will do our best to give our community at least one month’s notice in the event of a policy change that affects our families.
Revised October 26, 2021